How hours get recorded, checked and passed on
How hours get recorded, checked and paid
Plain explanations of timesheets and clock-in software for small teams. Each page follows one step, from clocking in to approval to payroll. It explains what the settings do and where the official rules live.
All the pages
- What a timesheet records and why
What information goes on a timesheet, who uses it, and what it feeds into, with pointers to official record-keeping rules.
- Timesheets and time clocks: how they differ
A timesheet is the record of hours; a time clock is one way of capturing start and end times. Here's how the two fit together.
- Ways staff clock in: app, kiosk, web and card
The common clock-in methods in time software, how each works, and what each asks of staff and of whoever runs it.
- How timesheet approval works
Who checks submitted hours in time software, what approving or rejecting does, and how a disagreement gets sorted out.
- Rounding, breaks and unpaid time in time software
How rounding and break settings change the hours counted, with a US federal rule on rounding and rest periods and a maker's help page.
- How timesheet hours reach payroll
How approved hours move from time software into a pay run, by export file or direct link, and what to check before pay is processed.
- Missed punches and fixing wrong entries
What to do when someone forgets to clock in or out, how software lets you correct entries, and how changes stay on record.